For web design studios
Bookkeeping for web design studios
Client payments in, and Figma, Webflow, hosting and AI tools out, all categorized from your bank. See what each month of projects earned.
Why web design studios use Even Margin
Why web design studios keep their books in Even Margin
- Your whole stack, in one look. Even Margin names design, website, hosting and AI tools from a merchant list our team curates by hand, and Analytics groups your software spend by what each tool is for.
- Client payments, counted as sales. Money in from Stripe, PayPal or HoneyBook is recognized as a client payment, and Even Margin asks you to confirm it once.
- Ready when your accountant asks. Invite your accountant as a Bookkeeper. They work in the same categorized books, and every change shows in plain English, with who made it.
Keeping the books for a web studio, in four habits
- Count client payments as sales. Deposits, milestones and final payments all go to sales, whichever platform they arrive through.
- Group your tools by what they do. Design, website builders, hosting and AI tools add up as projects grow. Look at each group once a quarter and keep the ones that earn their place.
- Keep client site plans with the client. When a client pays you back for a site plan or hosting you covered, record their payment against that cost, so your revenue shows what the work earned.
- Run it all through one business account. When Noa buys a font license on the studio card, it lands in the studio's books, ready for tax season.
How should a web design studio categorize Figma and Webflow?
As Online Software. Even Margin categorizes both automatically, tagging Figma as Design & Media and Webflow as Website & Ecommerce, so Analytics shows each group's monthly total.
Where does hosting go in my books?
Vercel, Netlify and AWS go to Cloud Hosting & Infrastructure, apart from your other software, so you can see what your sites cost to run.
How do I record a client deposit?
As sales revenue when it arrives, through whichever platform the client paid. Even Margin recognizes payouts from Stripe, PayPal and HoneyBook, and asks you to confirm each one.
Can my accountant work in the same books?
Yes. Invite them as a Bookkeeper and they can categorize, split, write rules, work the review list and export, while bank connections and billing stay with you.