Bookkeeping for consultants and agencies

Why consultants and agencies use Even Margin

• Software subscriptions named and grouped by what they do
• Client lunches, travel and rides categorized as they happen
• Your accountant in the same books, as a Bookkeeper

Why consultants and agencies keep their books in Even Margin

• Every subscription, in one look. Even Margin names software vendors from a merchant list our team curates by hand, and groups software spend by what each tool is for.
• Payments to people, checked with you. Money you send through an app such as Wise or PayPal waits for you to say what it was, because only you know which payments were work.
• Your accountant, in the same books. Invite your accountant as a Bookkeeper, and every change shows in plain English: who changed what, whether it was you, your accountant or Even Margin.

Keeping the books for a services business, in four habits

• Record client payments as sales. However they arrive: bank transfer, card or a payment platform. A client paying back an expense belongs against that expense.
• Give software its own category. Subscriptions add up as a team adds tools, so look at them together every quarter.
• Track outside help as contract labor. So you can see what project help costs against what the work brought in.
• Run it all through one business account. When Daniel pays a designer from the agency's card, the cost lands in the agency's books, right where it belongs.

How should a consultant categorize client payments?

As sales revenue, however they arrive: bank transfer, card or a payment platform. A reimbursement for an expense you covered belongs against that expense instead, so your revenue shows only what you earned.

Where do payments to contractors go in my books?

In their own contract labor category, kept apart from software and other costs, so you can see what outside help costs each month against the work it supported.

How do I keep track of software subscriptions?

Give software its own category and review it regularly. Even Margin names software vendors and groups software spend by what each tool is for.

Can my accountant work in the same books?

Yes. Invite them as a Bookkeeper and they can categorize, split, write rules, work the review list and export, while bank connections and billing stay with you.